It's important to find out if there is a rabbi available to officiate at the ceremony. If the location is really remote, there might not be someone who can conduct the service for you. In that case, you will need to discuss with your local rabbi the possibility of flying him to the site. The cost of an additional plane ticket and hotel room will have to be added to your budget.
No matter how many forecasts you research, an outdoor venue is still subject to the weather. If you have to bring the ceremony inside at the last minute, you will still need a Chuppah canopy. One thing you need to ask the wedding planner is whether or not the outdoor canopy can be moved indoors. Setting it up on a beach takes some time. The corners have to be buried in the sand and wood planks laid down. The florist should have a hand held one you can use in a pinch.
You will be nervous and excited on your wedding day. This is not the time to worry about what's happening with the ritual wedding elements. You should have a specific person assigned to pick up ceremony treasures and set them by the wedding cake or at your table. You have to provide a pull string bag for the person charged with picking up the breaking glass.
You must make plans for protecting and presenting your ketubah. If you're flying, inserting it into a heavy plastic bag and packing it inside your luggage should be sufficient. If you're planning a beach ceremony, a treated canvas ketubah can be used. That way you won't have to worry about the sand and water spray damaging it. You should have ribbon or wire on hand in case the wind picks up, You don't want your ketubah display toppling over.
If most of your guests are flying in for the occasion, you want them there in time for the ceremony. If possible, you should book the flights for the day before. For those who have to arrive the day of the service, booking them flights for early in the morning is the best idea. Your wedding planner should make the arrangements for transportation from the airport to the hotel.
There is such a thing as wedding insurance, and you should look into it. You never know what is going to happen. Insurance will protect you when plans change, the caterer doesn't show up, or you have to forfeit a deposit. Travel insurance is also something you should consider.
Your wedding should be a joyous occasion. If you are set on having it in an exotic location, you must plan for everything. You never know what will happen and how you'll have to adjust to keep all the elements of your special day on track.
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