Decide the scale of help you need. Whether you need someone to help you on a full time basis, or you just need someone to help you on the material day. You can also just get a planner who will only help you find the best vendors and venue for your big day.
Talk with your partner and agree on a few basics first before you get in touch with a vendor. This includes agreeing on the date of the event and the number of guests. You also need to have some kind of agreement on the type of wedding you would like to have. If you still don't know yet, you can ask the planner for some suggestions. You should also have agreed on the event budget and how much you would be willing to pay the planner.
The first thing you want to ask the planner is if they are available on the day of your event. You don't want to start discussing details with the planner only to find out later that they have been already booked for another event on the same day. You should also know how many events they will be working on concurrently with yours. This will help you figure out if they are too busy to give your event enough attention.
It is important to find someone with experience. This will enable you to trust that they can handle the job. This is whether they have worked alone or under the supervision of another planner. The more events they have been successfully able to organize, the better. Ask them which weddings they have helped to organize.
Different planners usually have different budgets they are willing to work with. You want to find someone who can work with the kind of budget that you can afford. The amount paid to the planner will be a small percentage of the total budget.
Ask them if they have planned an event at the site you are considering. If they have, this would be a plus as it would mean that they are familiar with the layout and can make some really good suggestions on what designs work best. They will also get along well with the staff at the venue.
Ask the planner what the process of working with them would be like. They may want a lot of your input and a lot of back and forth communication may be necessary. Other planners just wait to fill you in on all the details at once they have completed the organization. So knowing which style the planner prefers will save you a lot of frustration.
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